Official notice of Australian Science Communicators’ Annual General Meeting, Perth, WA

30 November 2011
6:00 pmto9:30 pm

This is the official notice of the Australian Science Communicators’ Annual General Meeting, to be held in Perth, Western Australia, on 30 November 2011. The AGM is being hosted by the ASC WA Branch. The AGM will be followed by an interactive science quiz night hosted by compere extraordinaire David Ellyard.

 Date: Wednesday 30 November 2011
Time: 6.00pm-7.15pm (ASC AGM), 7.30pm – 9.30pm (Science Quiz Night)
Venue: Rosie O’Grady’s, Cnr James & Milligan St, Northbridge, WA
ASC members: free (Only currently financial ASC members are eligible to attend the AGM)
Non-members: $10
Non member students: $5


The ASC AGM will run from 6.00-7:15pm in the Cab Bar and is open to ASC voting members only. The quiz night for all registered participants will begin at 7:30pm sharp in the Cab Bar.

Seats are limited so registration is essential.  The seating is 6 people per table. To confirm the members of your table, please email


The AGM is an opportunity for members to hear about the year’s events at the national level, and also to have their say about what should happen in the year to come. It also includes reports from the President and Treasurer, and news of the upcoming national conference. Members also have the chance to elect a new National President. Proposed agenda items, notices of motion and presidential nominations must be received by Wednesday 23 November.

Note that notices of motion require a proposer and a seconder, and nominations for President need to be agreed by the nominee.

Members unable to attend the AGM in person are able to give proxies to other members attending the meeting, or alternatively, send them to Sarah Lau, National Secretary ( before 5.00pm AWST on Wednesday 30 November 2011.

Minutes from the ASC AGM 2010, Adelaide, SA

AGENDA (as of 9 November 2011)

1. Confirmation of members attending, apologies
2. Notification of proxies
3. Minutes of 2010 AGM
4. President’s report
5. Treasurer’s report
a) presentation of statement of accounts
b) determination of annual membership fee
c) determination of capitation to be returned to branches
d) determination of honoraria
e) appointment of auditor
f)  appointment of public officer
g) preview of 2011 budget
6. Election of 2012 ASC President
7. Motions to amend the Constitution
8. Any other business

Motion to change the ASC Constitution – for ASC AGM 2011

1. Motion to change the Constitution – Motion made by Jesse Shore and seconded by Rob Morrison. We propose the constitution is amended as follows:

 [The proposed change to the wording in the revised clause is underlined.] [Definition from clause 2.9: “Association” means Australian Science Communicators Incorporated.]

Section 5.4 of the constitution – ‘BRANCHES’

Current wording:

5.4.2 Branches may have their own constitutions, but wherever any discrepancy exists, the Constitution of the Association shall prevail.

 Proposed new wording

5.4.2 Branches may have their own rules or constitutions, but wherever any discrepancy exists, the Constitution of the Association shall prevail.

Reason for proposed amendment:
This minor change in wording acknowledges that the ASC branches, which are unincorporated bodies, are more likely to have their own rules than constitutions.
We want the branches to be aware they have the right to have rules and to encourage them to adopt rules if they haven’t done so already. The new wording still allows for branches to have constitutions and makes it clear that whether they have rules or constitutions, the Constitution of the Association is the overriding document.

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